Processing and payment of bills through ERP

May 07, 2019 | by Avantis RegTech Legal Research Team

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The Employees’ State Insurance Corporation (ESIC) on May 06, 2019, has issued a Circular to make strict compliance on processing and payment of bills through Enterprise Resource Planning (ERP). It was observed that the accounting units were not processing the bills in ERP and not creating payment vouchers in ERP which is not merely reluctance to work on ERP but also defiance against organizational objectives.

ESIC in order to achieve 100 % work on ERP, all ESIC accounting units must ensure that:

Strict compliance with Letter no. F-26/12/ERP/2018-A/c-I dated January 01, 2019 must be done without any exceptions.

Authorities are hereby directed to make payment only after processing of bills in ERP. The payment must be done after creation of payment voucher in ERP.

Offline payment of bills and subsequently posting thereof in ERP through Cash Voucher amounts to working offline which is strictly prohibited.

Payment for Drugs & Dressings in hospitals and dispensaries is to be done only after entries of both local and RC purchases is done in ERP inventory.

The Drawing & Disbursing Officers will not process any bill until and unless claim is generated online.

The ECS/NEFT/RTGS/CBS statement for payment to payees MUST be done on the basis of ERP processed bills. The payment through cheque is totally prohibited (Except under extraordinary conditions).

The Regional Director/In-charge of SRO/Dean/Medical Superintendent will monitor the above activities. 

[Circular No. F-26/12/ERP /2018-A/ c-l]

Click here to download the Circular.


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