DGFT clarifies issue regarding requirement of documents for online IEC applications

Dec 13, 2018 | by Avantis RegTech Legal Research Team

The Directorate General of Foreign Trade (DGFT) on December 12, 2018 has clarifies the issue regarding Requirement of documents for online Import Export Code (IEC) applications.

DGFT vide Trade Notice No 23/ 2018-19 dated August 08, 2018 had notified the new procedure for online IEC applications and mandated that online application for IEC would require only 2 documents to be uploaded i.e.

(i)      Address proof the applicant entity; and

(ii)    Cancelled Cheque bearing entity's pre-printed name or Bank Certificate.

It has, however, been observed by the DGFT that there has been a confusion about as to in whose name IEC shall going to be issued and also about the address and proof thereof.


Therefore, the following has been clarified:

·         IEC is to be issued in the name of the firm. So application has to be made in the name of a firm. The firm may be a proprietorship/ partnership/ LLP firm/ HUF firm / an individual or a company (that includes Government Undertaking/ Public or Private Limited company/ Section 25 company/One Director Company/ Registered Society/ Trust).

·         Since there is a need to keep record as to who is submitting application on behalf of the firm, the person/individual who is submitting the application on behalf of the firm is the applicant. It is to be noted that the mobile no and email id of the applicant will be used for verification and subsequent log in. Both cannot be changed simultaneously at any point of time.

·         The address of the firm and documents in support of that address are required.

·         Either of the following documents shall be acceptable as proof of address (the document should be in the name of the Firm):

a.       Aadhaar Card or (in case of proprietorship)

b.      Voters ID or (in case of proprietorship)

c.       Passport or (in case of proprietorship)

d.      Electricity/ Telephone (Landline or Mobile) Bill or

e.      GST Registration Certificate or

f.        Bank Certificate as in ANF 2(A) (I) (Copy annexed in Trade Notice), or

g.       Sale/ lease/ Rent deed (relevant pages indicating the seller, buyer and address details)

·         The proprietorship company can submit address proof in favour of individual (proprietor) and it need not necessarily in the name of the Firm.

·         Clarification on Bank Certificate / pre-printed cancelled cheque:

a.       Either pre-printed cheque or a bank certificate has to be uploaded.

b.      Pre-printed cheque should have the name of the account holder pre-printed by the bank. A cheque without pre-printed name of the account holder shall not be acceptable.

c.       Pre-printed cheque should be in the name of the Firm. However, in the case of Proprietorship firms, pre-printed cheque may be in the name of the individual (proprietor).

d.      Pre-printed cheque can be of a saving account or a current account.

[Trade Notice No. 39 2018-19]

URL: http://dgft.gov.in/sites/default/files/Trade%20Notice%20No-39%20dt-12.12.2018.pdf


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