Avacom Compliance Management
DID YOU KNOW?
  • Ignorance of the law is not an excuse for poor compliance
  • Companies Act, 2013 has provisions for criminal proceedings and jail term for poor compliance
  • Cost of Poor Compliance has increased many fold in the last few years
  • Manual tracking leads to missed & delayed compliances
  • Compliance requirements change as many as 2,500 times in a year in India
  • Board and Shareholders put a premium on well governed companies
Read Also
Digitize Compliance Management   Top 5 Signs that your Company needs to digitize Compliance Management

Challenges in Compliance Management   5 Reasons why Compliance is a big challenge for Indian Organisations
INDIA's COMPLIANCE BURDEN
Compliance management software
* Data based on our actual customer's compliances

AVACOM- DIGITISING COMPLIANCE MANAGEMENT  

Effective Compliance Management is critical to an organisation's sustenance and growth. However, compliance environment in India is complex and cumbersome with frequent changes. The number of registrations, returns, registers, challans, filings and other miscellaneous compliances for a mid size organisation can easily be in a few thousands a year. The traditional model of compliance management through manual tracking leads to an ad-hoc, people dependent and paper based compliance program. This compromises transparency and accountability resulting in missed / incorrect compliances with heavy penalties.


AVACOM is an Industry leading digital compliance management platform trusted by over 1,000 entities across 30 different industries in India today. It is transforming the way Companies manage their compliance program. The platform brings the power of Cloud, Mobile & Analytics deeply integrated with India's best and most reliable Compliance database. AVACOM customers have reduced their missed compliances by over 90% & penalties by 95%,

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Avantis Regtech
TRANSPARENCY
Real Time visibility of status with role based access, automated workflow & integrated document management system
ACCOUNTABILITY
Automated alerts, reminders, notifications, escalations & legal updates on mails, web & mobile platforms
TIMELINESS
Real time compliance calenders & alerts for timely action & intervention
TRACEABILITY
Detailed audit logs & activity reports
types of Compliance
COMPLIANCE TYPES
TIME BASED COMPLIANCE
  • One-time / Daily / Weekly / Monthly / Quarterly / Half-Yearly/ Annual Frequencies
  • Statutory & Internal Compliances
EVENT BASED COMPLIANCE
  • Secretarial Events ( Over 70 Events )
  • Non Secretarial Events
ONGONING BASED
  • Actionable and Informational Checklists
COVERS LAW OF THE LAND
  • Labour, Finance & Taxation, Secretarial, Commercial, Industry Specific,
    EHS & General Categories
Read Also
Compliance Software Roadblocks  What are common roadblocks to implementing compliance management software?
COMPLIANCE CATEGORIES
Avacom compliance categories
COMPLIANCE DATABASE

Comprehensive Legal Coverage
  • All Central, 29 States, 7 Union Territories & Local bodies
  • Coverage for over 35 industries
Updated Hourly
  • Notifications from over 2,000 Govt. websites
  • Searchable by keywords, categories, industry & dates

Acts & Compliance
  • Section, Para & Rule
  • Compliance Details, Frequency, Penalty, Sample Form, Relevant notes
    & Legal Updates
  • Personalised, National, Real time & Comprehensive daily/weekly/monthly newsletters
Avacom compliance database
REAL TIME LEGAL UPDATE
Avacom real time legal updates
NATIONAL
29 states, 7 Union Territories & Local laws

COMPREHENSIVE
Across 7 Compliance Categories & Industries
REAL TIME
Within 24 hours of the notification

PERSONALISED
Configurable by industry, category, frequency, regulator,
states/UT, ministry, keyword
PRODUCT MODULES
Compliance software modules
Statutory Compliance Module
1,000+ Acts, 58,000+ compliances, 3,000+ Fillings across 29 States, 7 Union Territories & Local bodies
Internal Compliance Module
Define your own Internal Compliances
License Management Module
Manage all statutory & other Licenses / Registrations centrally
Task Management Module
Create, Assign, Track & Manage all Tasks
DASHBOARDS
Colour Coded, Graphical, Drill Down Capability
Highly intuitive, real time updated, personalised by user configuration

Tracking 72+ parameters real time
Provides enhanced visibility, transparency and control for timely interventions
Highly configurable
Views by Financial year, Entity / Locations, Periods

Compliance Status by
Risk, user, entity/Location, category
Read Also
  How to choose the right Compliance Management Software for your Organisation
WORKFLOW MANAGEMENT

Multiple Roles by Levels and
Functions

Multiple Layers of
Management

Dynamically manage
compliance assignment
Standard and Custom Workflow
Options

One or more tasks options
for a Compliance Item

Reject/ Re-submit/Revise
Compliance Options
Dynamically manage compliance
assignments

Audit Role to facilitate
restricted third party audits

Track Interest and Penalty
Expenses
DOCUMENT MANAGEMENT

Version Management

Supports multiple versions of a document
Universal Document
Viewer

 Supports 47 different document types
Mandatory Review

 Ensures review by supervisor
before approval
Bulk Uploads &
Downloads

 Download to Local/ Network
drive
Secure with Encryption

 Encryption standard - AES 256
Tamper Proof

 Does not allow deletion or
modification of any uploaded
document
STANDARD & ON-DEMAND REPORTS

compliance comprehensive graphical standard reports

COMPREHENSIVE GRAPHICAL
STANDARD REPORTS

Six different types of comprehensive
and graphical weekly reports


compliance auto delivered on main and mobile

AUTO DELIVERED ON MAIL &
MOBILE

Automatically delivered based on preconfigured schedule on email & Mobile app


compliances on demand reports

ON-DEMAND REPORTS


Capability to generate on demand reports with 10+parameters


MOBILE APP

FULL FEATURE APPS ON iOS AND ANDROID
PLATFORMS
Restrictions on document upload and download for security reasons

SECURE WITH PIN AND BIOMETRIC OPTIONS
Encrypted Cache
No critical data stored on local device

OPTIMISED FOR 3G AND 4G NETWORKS
Works well in slow data network conditions

REAL TIME ALERTS
Reminders & Escalations
Legal Updates
RuleZbook Compliance Management app
RulezBook Legal updates
RulezBook compliance updates
RulezBook compliance and legal acts
RulezBook real time legal updates
COMPLIANCE CALENDAR

Monthly Compliance Calendars
Current & Previous months

Views by Specific days
Colour coded status by day/date

Statutory Compliances
Internal Compliances
On-going (Actionable information & checklists)

Integrated with mail clients
Outlook Client / Office 365
Google for Business Calendars
Available on Mobile Apps
compliance calendar
EVENT BASED MODULE
Compliance triggered as a result of activation of events
SECRETARIAL EVENTS
COMPANIES ACT, 2013 & SEBI REGULATIONS

Board Meetings / AGMs
Various Appointments / Shareholding etc
Over 70 Secretarial Agendas available for activation


NON- SECRETARIAL EVENTS
EVENTS SUCH AS LABOUR / EHS / FEMA etc

Fire events and other Accidents
Change of Addresses / Authorities / Occupier / Factory Managers
Change in plant layout / Proceedings under POSH Act
Maternity Benefits / Others
Documentation of Events,
Sub-Events, Actionable &
Informational Compliances

Statutory Requirements
such as due dates, penalties,
sample forms etc

Assign relevant events based
on Company type / Nature of
Work / Location
Activate an event based on
the business need with an
activation date

Auto Assignments of relevant
compliance based on
activated events

Auto computation of due
dates based on activation
date
Comprehensive workflow for
tracking, reviewing & approving
various activities

Capabilities to add internal
compliances in line with
Statutory compliances
compliance software security standards
SECURITY
Strong password policy enforced
  • Password strength & expiry
  • Account lock feature for suspicious activity
Dual Factor Authentication
  • OTP or Security Question in addition to User
    Credentials (ID and password)
Data at Rest and Data in Motion is Encrypted
  • https/SSL and AES 256 bit encryption standard
User Activity Logging for incident prevention
  • Generates user activity audit log to monitor user actions
Role Based Authorisation and Access
  • Capability to restrict access by IMEI, IP Range, Mac
    ID to control system access by users
AVAILABILITY
27*7*365 Available on Web/ Mobile platform
  • 99.99% availability
Supports all popular browsers
  • IE 9+, Edge, Chrome, Firefox, opera, Safari
  • Multiple daily/ weekly/ monthly/ backups
Platform independent
  • Supports Windows/ Other platforms
Comprehensive Business Community/ Disaster
Recovery
  • Multiple Availability Zones
  • Hot, Warm & Cold sites available
Compliance Management Availability
compliance software real time support
SUPPORT
Multi-channel support
  • Available on real time chat, IVR, Emails & Support
    ticket system
Domain Support (Legal and Compliance)
  • Lawyers & Company Secretaries on call
Technology Support
  • On Request tech support
Product Support
  • Features/ Training Support
Configuration Support
  • Implementation Support including modification to
    entities/ locations/ assignments/ compliance/ mapping/ exclusions etc